DAILY TEAM MEETING PROTOCOL
(Strict Discipline Framework – KSV Internal Policy)
- TEAM LEAD RESPONSIBILITY (Primary Accountability)
1.1 Mandatory Arrival Time
- The Team Lead must be present at the meeting location by 9:55 AM sharp.
- The Team Lead must not arrive at 10:00 AM.
- 9:55 AM is preparation time, not arrival flexibility.
Discipline begins with the Lead.
1.2 Pre-Meeting Preparation
Before 10:00 AM, the Team Lead must:
- Keep the previous day task list ready
- Review pending items in advance
- Prepare today’s task allocation clearly
- Be ready to address difficulties
The Team Lead must be fully prepared before the team arrives.
- TEAM MEMBERS RESPONSIBILITY
2.1 Time Discipline – Non-Negotiable
- All team members must reach the meeting place before 10:00 AM.
- The meeting will begin exactly at 10:00 AM.
- Late attendance without prior approval is unacceptable.
- Repeated delay will be recorded.
Time discipline reflects work discipline.
- STRICT MEETING FLOW STRUCTURE
The meeting will strictly follow this order without deviation.
Step 1: Previous Day Task Review
- Each team member must clearly report:
○ Task assigned yesterday
○ Status (Completed / Pending)
○ Output delivered
- Updates must be clear and measurable.
- Vague responses such as “Almost done” or “Trying” are not acceptable.
Step 2: Pending Task Accountability
If any task is incomplete:
- The team member must clearly explain:
○ Exact reason for delay
- The Team Lead will evaluate:
○ Whether the reason is valid
○ Whether proper planning was done
○ Whether support was requested on time
Repeated delays will not be tolerated.
Accountability is compulsory.
Step 3: Difficulty Identification
- The Team Lead must ask:
○ “Was there any difficulty?”
- Team members must report issues immediately.
- Problems must not be hidden or silently carried forward.
- Genuine difficulties will be supported.
- Lack of communication will be treated as negligence.
Step 4: New Team Member Communication Protocol (If Applicable)
If a new team member is present:
The Team Lead must clearly explain:
- How Google Chat is used for updates
- How task confirmations are communicated
- Reporting structure and escalation method
The new member must understand communication discipline from Day 1.
“I didn’t know” will not be accepted later.
Step 5: Today’s Task Assignment
- The Team Lead will assign:
○ Individual responsibilities
○ Clear expected outcomes
- Each team member must confirm:
○ Understanding of the task
- No task should be assigned vaguely.
- No ambiguity should remain when the meeting ends.
Clarity prevents excuses.
Step 6: Clarity Confirmation
Before closing:
- The Team Lead must ask:
○ “Any doubts?
○ “Any support required?”
- All clarifications must be completed immediately.
After meeting closure, confusion is not acceptable.
- MEETING CONDUCT RULES
During the meeting:
- Maintain silence and focus.
- No disturbance to other teams.
- No side conversations.
- No unnecessary mobile usage.
- Maintain professional tone.
Meeting time is productive time.
- SAME-DAY COMPLETION POLICY
- All tasks assigned must be completed on the same day.
- Carry forward is strictly discouraged.
- Tasks cannot move to the next day without:
○ Valid reason
○ Prior communication
○ Team Lead approval
Daily completion culture is mandatory.
- ZERO TOLERANCE PRINCIPLE
The following will be formally noted if repeated:
- Late arrival
- Poor reporting
- Task delay without valid reason
- Casual approach to deadlines
- Lack of ownership
Discipline violations will be addressed formally.
- MEETING CLOSURE
Before closing the meeting:
- Confirm:
○ Everyone knows their assigned task
○ No confusion remains
- Meeting ends formally.
- Team members must immediately proceed to work.
No delay.
No deviation.
No compromise on discipline