Interview Process Framework

Step 0: Weekly Vacancy Planning (Internal – Mandatory)

Timeline

• Every Friday 

Action

• Interview coordinator must check with the CEO (Sir) and confirm:

○ Which roles are open for the coming week

○ Number of vacancies (if applicable)

○ Interview readines 

Mandatory Requirement

• The coordinator must be an admin in:

○ Kanavu School WhatsApp Group

○ Village Group

○ Village-based / Local Job Groups

This ensures smooth and controlled job broadcasting. 

Step 1: Job Vacancy Content Preparation

After receiving confirmation from Sir:

Prepare the Job Broadcast Write-up

The write-up must clearly include:

•   Title (Example):

 Nermugath Thervu @ Kanavu Startup Village

•   Job role / designation(s)
•       Basic required skills
•       Interview date
•       Interview time (Monday – 10:00 AM) If Monday is a holiday reschedule on Tuesday
•       Interview venue / location
•       Contact number for queries

Rule

•       The content must be clear, short, and professional
•       No missing information 

Step 2: Job Vacancy Broadcast

Broadcast Schedule (Fixed)

•       Saturday – 7:00 AM
•       Sunday – 5:00 PM

Where to Broadcast

•   Kanavu School WhatsApp Group
•     Village Group
•     Village-based / local employment groups

Frequency

•       Broadcast every weekend without fail

Step 3: Response Handling After Broadcast

Mandatory Actions

•       Properly respond to all incoming calls and WhatsApp messages
•       Clearly explain:

 ○ Job role details

○ Interview date and time

○ Venue / location

○ Documents to bring (if any) 

Important Rule

•       No call or message should be ignored

•       Maintain a polite and professional tone at all time 

Step 4: Interview Day Preparation & Internal Readiness

Mandatory Reporting Time (Internal)

• Interview conducting person must be present by 9:30 AM sharp

Venue & Material Preparation (Before 10:00 AM)

Ensure the following are ready:

•       Interview venue finalized
•       Chairs and tables arranged
•       Sufficient A4 sheets
•       Question papers printed
•       Rough sheets ready

Everything must be prepared before candidates arrive. 

Step 5: Candidate Registration & Data Collection

Before starting the interview rounds, collect and note:

•       Candidate full name
•       Role applied for
•       Mobile number
•       Email ID
•       Interview date

Ensure details are written clearly and accurately. 

Step 6: Round 1 – Written Test (Mandatory for All Candidates)

Important Rule

•       All candidates must attend all three rounds on the interview day

Question Paper Distribution

•       Distribute papers at 10:00 AM sharp

Instructions to Candidates (Must Be Announced)

•       Write Name, Native Place, and Mobile Number on the paper
•       Mobile phone usage is strictly prohibited
•       No negative marking
•       Total duration: 1 hour

Assessment Structure

Aptitude Test

•       20 multiple-choice questions 

English Test

•       15 multiple-choice questions

Paper Collection

• At exactly 1 hour:

○ Collect question papers

○ Collect all rough sheets 

Step 7: Round 2 – English Writing Skill Test (Spot Topic)

Process

•       Provide a spot essay topic immediately after Round 1

Time Limit

•       15 minutes only

Post-Test Action

•       Collect answer sheets immediately
•       Correct the papers
•       Place corrected sheets on the CEO’s table for review 

Step 8: Round 3 – Direct Interview

Interview Flow

•       Start interviews after Round 2 evaluation
•       Conduct in a proper, calm setting

Focus Areas

•       Communication skill
•       Attitude and mindset
•       Role suitability 

Step 9: Early Suitability Identification (During Interview)

If it becomes clear during the test or interview that a candidate is not suitable:

•       Do not reject or correct them harshly
•       Do not make them feel discouraged
•       Engage briefly with:

○ Light technical discussion, or

○ General conversation

•       Politely conclude by saying:

 “We will get back to you.” 

This maintains:

•       Professionalism
•       Respect
•       Positive impression of Kanavu Startup Village 

Step 10: Overall Evaluation

Evaluate each candidate based on:

•       Performance across all three rounds
•       Consistency
•       Strengths and weaknesses
•       Overall suitability for the role 

Step 11: Final Decision

Assign one status:

•       Selected – Ready for onboarding
•       Hold – Potential candidate, decision deferred
•       Rejected – Not suitable for current requirements 

Step 12: Result Communication

• Inform candidates about their status via:

○ Call, or

○ WhatsApp message 

Rule

• Always communicate respectfully and professionally

Step 13: Interview Record Update & Documentation (Mandatory)

Operations Sheet / Resume Database Entry

After interview completion:

•       Enter all candidate details into the Operations Sheet
•       Update:

○ Personal details

○ Resume information

○ Test scores / remarks

○ Final decision

Purpose

•       Future reference
•       Hiring history
•   Audit and tracking