STANDARD OPERATING PROCEDURE (SOP)

ONBOARDING PROCESS

KANAVU STARTUP VILLAGE

1. PURPOSE OF THIS SOP

Defines complete onboarding workflow for trainees and consultants at Kanavu Startup Village to ensure structured, transparent, and disciplined integration.

2. ORGANISATION MODEL

• No formal employee designation.
• All individuals are TRAINEES or CONSULTANTS.- Engagement is performance and skill based.

3. ONBOARDING PROCESS

Stage 1: Selection Confirmation

• Office timing and working structure communicated.
• Welcome message sent to Kanavu Startup Village group.

Stage 2: Group Onboarding

• Add to main group and domain group.
• Role, team, and reporting lead introduced.

Stage 3: Work Orientation

• Team Lead explains tasks, workflow, tools, expectations.

Stage 4: Document & Compliance Onboarding (HR Mandatory) HR Team must complete the following without exception:

• Collect Aadhaar / ID proof from every new joiner
• Store documents in the official KSV Aadhaar Secure Folder
• Maintain confidentiality and restricted access control
• Upload entry reference in Employee Data Sheet
• Paste Aadhaar folder link in the respective row of Employee Data Sheet- Ensure data accuracy before submission

Stage 5: NDA & Confidentiality Agreement

• Every trainee/consultant must sign NDA (Non-Disclosure Agreement)
• NDA must be collected and stored in HR records
• Work access will be provided only after NDA completion

Stage 6: Work Discipline Rules

• Maintain professional communication
• Follow deadlines strictly
• Planned leave: minimum 1 day prior approval from Team Lead- Emergency leave: immediate communication required

Stage 7: Trainee / Consultant Confirmation

• Formal confirmation letter issued
• No fixed employment relationship established

Stage 8: Performance-Based Evaluation

• Performance determines continuation and growth
• Evaluated on quality, consistency, communication, and output
• May lead to continuation, upgrade, or compensation opportunities

4. RESPONSIBILITIES

HR / Admin Team:

• Aadhaar collection and secure storage
• Maintain Employee Data Sheet with folder links
• NDA collection and record keeping
• Group onboarding and documentation tracking

Team Lead:

• Task allocation
• Work review
• Performance monitoring- Leave approval

Individual:

• Complete assigned work
• Maintain discipline
• Follow all onboarding rules strictly

5. COMMUNICATION POLICY

• All communication must be in official groups only
• Work updates must be clear and timely
• Miscommunication due to assumption is not accepted

6. EXIT POLICY

– Poor performance, discipline issues, or non-compliance may result in discontinuation without formal employment termination procedures.

7. FINAL NOTE

By joining Kanavu Startup Village, individuals agree to follow all SOP terms, including documentation, NDA, discipline, and performance-based structure.