Kanavu School of English

Complete Operational Framework

1.   School Onboarding Process

1.1   Initial Approach

The program may begin in two ways:

Option A – School Approaches Kanavu

•       Headmaster (HM)
•       PTA Head
•       Social Welfare Representative

They request to start Spoken English classes.

Option B – Kanavu Approaches School

Kanavu team directly meets the Headmaster and proposes:

•       Spoken English classes
•       6th to 8th standard students
•       1 hour per day (weekdays)
•       During school hours
•       Free of cost

 Students may be:

•       Selected group OR
•       Entire 6th–8th batch (as per school decision)

 Once HM gives approval → move to Teacher Recruitment. 

2.   Teacher Recruitment & Selection

2.1   Hiring Process

•       Prefer teachers from nearby areas.
•       Post hiring requirement in Kanavu School groups.

  2.2   Selection Stages

Stage 1 – Written Test

•       Writing skills
•       Creativity
•       Basic English proficiency

Stage 2 – Direct Interview

Check for:

•       Communication skills
•       Eagerness
•       Knowledge sharing ability

•       Classroom handling confidence

 Once selected:

•       Salary finalized.
•       Travel allowance fixed based on:

○ Distance (KMs)

 ○ Vehicle mileage calculation. 

3.   School & Teacher Confirmation

Once:

•       School approval received
•       Teacher selected

 Proceed with inauguration planning. 

4.   Inauguration Process

If both school and teacher are confirmed:

•       Conduct formal inauguration on Day 1.
•       Participants:

 ○ Kanavu CEO

○ Kanavu School Coordinator

○ Headmaster 

○ School Teachers 

○ Assigned Spoken English Teacher 

The program is officially launched.

📌 Note:

 Regular classes will begin from Day 2. 

5.   Communication Structure

5.1   School-Specific WhatsApp Group

Create group format:

Example:

 Arachalur@KANAVUSCHOOL

Add:

•       Assigned Teacher
•       School English Teacher
•       School Coordinator
•       Headmaster
•       Kanavu CEO
•       Chitra Mam
•       Sponsor (if applicable)
•       Sponsor contact
•       HM contact

Purpose:

•       Internal coordination
•       Activity transparency
•       Sponsor visibility 

5.2   Internal Reporting Groups

Teacher must be added to:

•       All@KSV group (with introduction)
•       All@School group 

6.   Daily Class Operations

6.1   Class Structure

•       1 hour per day
•       Weekdays only
•       6th to 8th students

•       No fixed central syllabus
•       Teacher adapts content based on student level 

6.2   Daily Reporting – Mandatory

Attendance is valid only if report is posted.

Report Format:

  Location:

 Teacher Name:  Timing: From – To  Total Enrolled:

 Present:

 Comments:

 Images/Video Taken:

6.3   Media Sharing Rule

Teachers must share:

• Minimum twice per week

○ Images

○ Short videos

7.   Leave & Substitution Policy

•       The teacher must inform one day prior.
•       Kanavu must arrange an alternate teacher.
•       Classes must NOT be cancelled.
•       Only in unavoidable situations leave is allowed without an alternative.

School sessions should not be skipped. 

8.   Examination Policy

•       One week before exams → No regular classes (Revision focus).
•       During school exams → Classes paused.
•       Resume after exams. 

9.   Promotion & Branding

With HM permission:

•       Wall painting promotion
•       Flex standee inside campus

Execution supported by Naveen.

10.   Monthly Teachers Meeting

•       Mandatory once per month.
•       Inform group one week prior.
•       Discussion topics:

 ○ Teaching methods

 ○ Challenges

 ○ Student engagement

 ○ Improvements 

Coordinator should share the meeting minutes to ALL@SCHOOL group

11.   Teacher Training Program

•       Once every 2 months.
•       Organized by Kanavu.
•       Focus areas:

  ○ Teaching techniques

 ○ Classroom engagement

 ○ Spoken English methodology

 ○ Confidence building methods

 ○ Activity-based learning

 ○ Reporting improvement

Attendance is compulsory.

The coordinator should document every training session.

12.   Feedback Mechanism

Collect feedback from:

•       Headmaster
•       School English teacher

Record and implement improvements. 

13.   Sponsor Coordination

•       Update sponsors through group activity.
•       Maintain transparency.
•       Send payment reminders professionally 

14.   Financial Structure

•       Teacher salary paid by Kanavu.
•       Travel allowance calculated based on:

  ○ KMs travelled

 ○ Vehicle mileage.

15.   Core Objective

Kanavu School of English aims to:

•       Improve spoken English skills
•       Build communication confidence
•       Empower rural students
•       Provide structured free support
•   Create measurable impact